- This privacy policy applies between you, the User of this Service/Website and “Therapy Spaces (Surbiton) Limited”. The owner and provider of this Service/Website is Therapy Spaces (Surbiton) Limited, a limited company registered in England (company number 12329115). Therapy Spaces (Surbiton) Limited is a data controller, with ICO registration number ZB375453, and takes the privacy of your information very seriously. This privacy policy applies to our use of all Data collected by us or provided by you in relation to your use of our Service/Website.
- In this privacy policy, the following definitions are used:
- In this privacy policy, unless the context requires a different interpretation:
- the singular includes the plural and vice versa.
- references to sub-clauses, clauses, schedules, or appendices are to sub-clauses, clauses, schedules, or appendices of this privacy policy.
- a reference to a person includes firms, companies, government entities, trusts and partnerships.
- “including” is understood to mean “including without limitation”.
- reference to any statutory provision includes any modification or amendment of it.
- the headings and sub-headings do not form part of this privacy policy.
- This privacy policy applies only to the actions of Therapy Spaces (Surbiton) Limited and Users with respect to this Service/Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links it may provide to social media websites.
- For purposes of UK GDPR, Therapy Spaces (Surbiton) Limited is the “data controller”. This means that Therapy Spaces (Surbiton) Limited determines the purposes for which and the way your Data is processed.
- We may collect the following Data, which includes personal Data, from you:
- Identity information (e.g. full name)
- Your photo
- Date of birth
- Contact information (e.g. telephone number, email/postal address)
- Account details (e.g. username/password)
- Accreditation details
- Any relevant categories of personal data.
- in each case, in accordance with this privacy policy.
- We collect Data in the following ways:
- data is given to us by you. and
- data is collected automatically.
- Therapy Spaces (Surbiton) Limited will collect your Data in several ways, for example:
- When you contact us by telephone or email
- in each case, in accordance with this privacy policy.
- To the extent that you access the Website, We will collect your Data automatically, for example:
- We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
- We will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how We use them on the Website, see the section below, headed “Cookies”.
- Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Service/Website. Specifically, Data may be used by us for the following reasons:
- To respond to your enquiries.
- To correspond with clients regarding their use of our Service/Website.
- To provide access to our Service/Website.
- To process your payment.
- in each case, in accordance with this privacy policy.
- We may use your Data for the above purposes if We deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
- When you register with us and set up an account to receive our Service/Website, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
- We may share your Data with the following groups of people for the following reasons:
- in each case, in accordance with this privacy policy.
- We will use technical and organisational measures to safeguard your Data, for example:
- We store your data on secure servers.
- Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: enquiries@therapyspaces.co.uk
- If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
- Unless a longer retention period is required or permitted by law, We will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
- Even if We delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
- You have the following rights in relation to your Data:
- Right to access– the right to request (i) copies of the information We hold about you at any time, or (ii) that We modify, update or delete such information. If We provide you with access to the information We hold about you, We will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where We are legally permitted to do so, We may refuse your request. If We refuse your request, We will tell you the reasons why.
- Right to correct– the right to have your Data rectified if it is inaccurate or incomplete.
- Right to erase– the right to request that We delete or remove your Data from our systems.
- Right to restrict our use of your Data– the right to “block” us from using your Data or limit the way in which We can use it.
- Right to data portability– the right to request that We move, copy or transfer your Data.
- Right to object– the right to object to our use of your Data including where We use it for our legitimate interests.
- To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: enquiries@therapyspaces.co.uk
- If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.
- It is important that the Data We hold about you is accurate and current. Please keep us informed if your Data changes during the period for which We hold it.
- Our Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
- Therapy Spaces (Surbiton) Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Therapy Spaces (Surbiton) Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
- We may also disclose Data to a prospective purchaser of our business or any part of it.
- In the above instances, We will take steps with the aim of ensuring your privacy is protected.
- This Website may place and access certain Cookies on your computer. Therapy Spaces (Surbiton) Limited uses Cookies to improve your experience of using the Website. Therapy Spaces (Surbiton) Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and always respected.
- All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
- Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Therapy Spaces (Surbiton) Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
- This Website may place the following Cookies:
- You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser.
- You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
- It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
- For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
- You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where We reasonably believe your rights will not be affected.
- If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
- Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
- This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
- Therapy Spaces (Surbiton) Limited reserves the right to change this privacy policy as We may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website, and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations. Please direct any questions you have to us by email at enquiries@therapyspaces.co.uk.
- Last Updated: 06-12-2022
Privacy Policy
Therapy Spaces (Surbiton) Limited
Definitions and interpretation
Data | collectively all information that you submit to Therapy Spaces (Surbiton) Limited via the Website. This definition incorporates, where applicable, the definitions provided in the UK GDPR. |
Cookies | Cookies a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies). |
UK GDPR | UK GDPR means Regulation (EU) 2016/679 General Data Protection Regulation as it forms part of the law of England and Wales, Scotland, and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018 and amended by the Data Protection, Privacy and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019. |
“We” and “Us” | Therapy Spaces (Surbiton) Limited, whose registered address is 46, Westcroft Gardens MORDEN Surrey SM4 4DL. |
UK and EU Cookie Law | the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011. |
User or you | any third party that accesses the Website and is not either (i) employed by Therapy Spaces (Surbiton) Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Therapy Spaces (Surbiton) Limited and accessing the Website in connection with the provision of such services. |
Website | the website at https://www.therapyspaces.co.uk |
Scope of this privacy policy
Data collected
How We collect Data
Data that is given to us by you
Data that is collected automatically
Our use of Data
Who We share Data with
Third Party | What do they do? |
---|---|
Skedda online booking system | manage bookings and usage |
GoCardless payment gateway | Take direct debit payments |
Keeping Data secure
Data retention
Your rights
Links to other websites
Changes of business ownership and control
Cookies
Type of Cookie | Purpose |
---|---|
Strictly necessary cookies | These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services. |
Analytical/performance cookies | They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. |
General
Changes to this privacy policy
GDPR Statement
At Therapy Spaces (Surbiton) Limited, we prioritize the privacy and security of our customers' personal data. As a UK-based company, we comply with the General Data Protection Regulation (GDPR) to ensure that your information is handled responsibly and in accordance with the law.
Data Collection and Usage:
When you engage with our services, we may collect and process personal data such as your name, contact information, and financial details. This data is necessary for us to provide the agreed-upon services, including accounting, payments, and customer relationship management.
Software Providers:
We utilize Xero accounting software, GoCardless payment processing, and bespoke CRM database as part of our operations. The third-party providers have implemented robust security measures and comply with relevant data protection regulations, including GDPR.
Data Protection Measures:
We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or disclosure. Our employees and authorized personnel who handle your information are bound by strict confidentiality obligations.
Lawful Basis for Processing:
We process personal data based on one or more lawful bases, including the necessity of processing for the performance of a contract, compliance with legal obligations, and legitimate interests pursued by Therapy Spaces (Surbiton) Limited or a third party.
Data Retention:
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless we are required by law to retain it for a longer period. We regularly review and securely dispose of any data that is no longer required.
Data Subject Rights:
Under GDPR, you have certain rights regarding your personal data, including the right to access, rectify, erase, restrict processing, and object to the processing. To exercise these rights or make any inquiries about your data, please contact our data protection officer using the contact details provided at the end of this statement.
Data Transfers:
In certain circumstances, we may transfer your personal data to countries outside the European Economic Area (EEA). When such transfers occur, we ensure that appropriate safeguards, such as the use of standard contractual clauses or Privacy Shield certification, are in place to protect your data.
Third-Party Disclosure:
We do not sell or disclose your personal data to third parties for marketing purposes. However, we may share your information with trusted service providers who assist us in delivering our services or as required by law.
Updates to this Statement:
We may periodically update this GDPR statement to reflect changes in our practices or legal requirements. We encourage you to review this statement regularly for any updates.
Contact Information:
If you have any questions, concerns, or requests regarding your personal data or this GDPR statement, please contact our data protection officer at enquiries@therapyspaces.co.uk
Therapy Spaces (Surbiton) Limited is committed to ensuring the privacy and security of your personal data and will continue to take appropriate measures to maintain your trust and compliance with GDPR and applicable data protection laws.
At Therapy Spaces (Surbiton) Limited, we prioritize the privacy and security of our customers' personal data. As a UK-based company, we comply with the General Data Protection Regulation (GDPR) to ensure that your information is handled responsibly and in accordance with the law.
Data Collection and Usage:
When you engage with our services, we may collect and process personal data such as your name, contact information, and financial details. This data is necessary for us to provide the agreed-upon services, including accounting, payments, and customer relationship management.
Software Providers:
We utilize Xero accounting software, GoCardless payment processing, and bespoke CRM database as part of our operations. The third-party providers have implemented robust security measures and comply with relevant data protection regulations, including GDPR.
Data Protection Measures:
We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or disclosure. Our employees and authorized personnel who handle your information are bound by strict confidentiality obligations.
Lawful Basis for Processing:
We process personal data based on one or more lawful bases, including the necessity of processing for the performance of a contract, compliance with legal obligations, and legitimate interests pursued by Therapy Spaces (Surbiton) Limited or a third party.
Data Retention:
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless we are required by law to retain it for a longer period. We regularly review and securely dispose of any data that is no longer required.
Data Subject Rights:
Under GDPR, you have certain rights regarding your personal data, including the right to access, rectify, erase, restrict processing, and object to the processing. To exercise these rights or make any inquiries about your data, please contact our data protection officer using the contact details provided at the end of this statement.
Data Transfers:
In certain circumstances, we may transfer your personal data to countries outside the European Economic Area (EEA). When such transfers occur, we ensure that appropriate safeguards, such as the use of standard contractual clauses or Privacy Shield certification, are in place to protect your data.
Third-Party Disclosure:
We do not sell or disclose your personal data to third parties for marketing purposes. However, we may share your information with trusted service providers who assist us in delivering our services or as required by law.
Updates to this Statement:
We may periodically update this GDPR statement to reflect changes in our practices or legal requirements. We encourage you to review this statement regularly for any updates.
Contact Information:
If you have any questions, concerns, or requests regarding your personal data or this GDPR statement, please contact our data protection officer at enquiries@therapyspaces.co.uk
Therapy Spaces (Surbiton) Limited is committed to ensuring the privacy and security of your personal data and will continue to take appropriate measures to maintain your trust and compliance with GDPR and applicable data protection laws.